Home   > Citizen Services>> Procedures
Updated on Sept., 2016

RATION CARDS

FAIR PRICE SHOPS LICENSING

      TRADE ARTICLE  LICENSING 

CONSUMER COMPLAINTS
GETTING A RATION CARD                                                                                       Click here to Go to Citizen Services

Who is eligible for applying for the issuance of a Ration Card in Himachal Pradesh?  

1.The person having no ration card: In this case, the individual must produce a certificate from the Panchayat Secretary/ Panchayat Sahayak/ Food & Supplies Officer/ Inspector, FCS&CA / Concerned Authority in writing that the person having no ration card. This certificate is to be attached along with the ration card application form.

2.Temporary Ration Card: The temporary ration card will be issued to migratories and duration of the card should not exceed more than three  months.

3.Duplicate Ration Card:
In case the ration card is lost or become defaced, mutilated, illegible or otherwise rendered unless for no fault of the holder of the ration card, the competent authority can issue duplicate ration card after charging the appropriate fee.

3.The person having ration card at the previous place: This is applicable in the case of Government officials or other persons who are transferred from one place to another. In this case, the Deletion Certificate  is required from the Panchayat Secretary/Panchayat Sahayak/Food & Supplies Officer/ Inspector, FCS&CA of the place from where the person was residing previously. This certificate is to be attached along with the ration card application form.

4. After Marriage entry to be made in the ration card: In this case also deletion certificate is required from the previous place of residence, issued by Panchayat Secretary/Panchayat Sahayak/Food & Supplies Officer/ Inspector, FCS&CA. This certificate is to be attached along with ration card application form and ration card.

5. In case of birth of child: For the addition to be made in the ration card, the birth certificate of the child is required along with ration card in which   the addition has to be made   along with   the application neatly handwritten   or typed on a plain paper addressed  to  the   Panchayat Secretary/Panchayat Sahayak/Food & Supplies Officer/ Inspector, FCS&CA.

Where to apply for issuance of Ration Card?

The application for obtaining a ration card should be made to the Panchayat Secretary/Panchayat Sahayak  in case of rural areas and to the Food & Supplies Officer/ Inspector, FCS&CA in case of urban areas.

Form to be filled:  The application should be submitted in Form-II-Application for Ration Card.

Download Ration Card Application Form-II (Hindi)    

    Please Download the Acrobate Reader Before Downloading the Forms

Download Ration Card Application Form-II (English)

Supporting Documents:  
 

1.For a new Ration Card, Deletion Certificate to the effect that the applicant was not holding any ration card previously must be submitted.   
2.For addition of members in the existing Ration Card, in the case of marriage, deletion certificate of the spouse from the previous place and in the case of birth of a child, the birth certificate of the child. The existing ration card must also accompany the application.

Fee:  

1.New Ration Card: A fee of Rs.5.00 is charged for issuance of a Ration Card to APL families.  
2.Duplicate Ration Card:
A fee of Rs.5.00 is charged for issuance of a Ration Card.  

Procedure:  
The applicant shall submit the application for issuance of Ration card along with the deletion certificate issued from the
Panchayat Secretary/Panchayat Sahayak/Food & Supplies Officer/ Inspector, FCS&CA of the previous place of residence to the concerned office along with the supporting documents. The application form must be attested by the Head of Office, in case of employees and by any Municipal Commissioner or Gazetted Officer or MLA/Ward Member or any other person authorised by the Government for this purpose. The applicant will be given a receipt for the application form and the date on which the applicant should collect the Ration Card. The applicant will have to produce the receipt for collection of the Ration Card. The office may verify the new address, as given in the application and if every thing is found in order, the New Ration Card or the modified ration card, as the case may, will be issued to the applicant. An inquiry officer will also verify other information regarding members etc given in the application form. In the case of addition of birth of child, the birth certificate and original ration card must be submitted to the office. In case of marriage etc, Deletion Certificate issued by the previous authority must be attached with the application and the ration card. If everything is found in order, the Ration Card will be issued or the application rejected with reasons, and informed to the applicant on the given date.

Time Limit:  
The receiving official will give the receipt of the application to the applicant along with the probable date when the Office will issue the Ration Card.  The Ration Card is issued within a week under normal circumstances.

 

 GETTING A  FAIR PRICE SHOP LICENSE                                                            Click here to Go to Citizen Services


The order of preference of allotment of Fair Price Shop shall be as under:-


1. First Priority: Ekal Naris (as defined by the Department of Women and Child Development, Govt. of H.P.), widows raising children on their own, Mahila Mandals, Co-operatives of women, or other collectives of women, physically handicapped persons (as defined in the Persons with Disabilities ( Equal Opportunities, Protection of Rights and Full Participation) Act, 1995) capable of efficiently handing the FPS operations. 
2. Second Priority: Ex-serviceman/unemployed educated person with no family member in regular employment. unemployed educated individual.
3. Third Priority: Gram Panchayat.
4. Fourth Priority: Cooperative Society.
 

Contact Office: 

The District Controller, Food, Civil Supplies and Consumer Affairs of the district/Area Inspector (FCS&CA)  where the FPS is proposed to be opened.

Where can the FPS be opened ?


A Fair Price Shop (FPS) is generally to be opened for a population of 1,500 or above, and in tribal, remote and inaccessible/ sub-cadre areas as defined by the Govt. of Himachal Pradesh, these norms can be relaxed up to a population of 1,000 or 150 ration cards, whichever is less, but the population of existing FPS should not come down below the prescribed limit. The norms should also be such that no consumer shall generally have to travel a distance of more than 3 kilometres to the nearest FPS. The distance will be certified by the Public Distribution Committee (PDC), headed by the Deputy Commissioner of the district concerned. The PDC shall forward only such cases to the Director, Food Civil Supplies & Consumer Affairs, H.P., Shimla for relaxation from the Government of H.P. that have population coverage of less than 1,500 or 1,000 as the case may be. More than one fair price shop may be opened in any place without distance clause if the existing as well as proposed FPS shall both have population coverage of 1,500 or above, or 1,000 and above, as the case may be.

Procedure to be followed:
...Write an application on a prescribed form to the District Controller, Food & Civil Supplies and Consumer Affairs Controller of the district where the FPS is proposed to be opened.
...Attach a copy of Resolution passed by the Panchayat of the area in question, recommending the opening of the FPS at the designated place.
...Attach proof of Bank Limit, Storage capacity for storing of food grains and kerosene oil alongwith the and financial position of the applicant/institution.
...The DC,FCS&CA will put the case to the Public Distribution Committee (PDC), headed by the Deputy Commissioner of the District. The PDC will decide whether the FPS is required or not and accordingly the applicant shall be informed.
...In case the PDC sanctions the opening of the FPS, the applicant shall deposit the security amount and License fee to
DC,FCS&CA and make arrangements for lifting of foodgrains etc from the listed godowns.  

Download Application Form for Opening a Fair Price Shop

    Please Download the Acrobate Reader Before Downloading the Forms
 

 GETTING A  TRADE ARTICLE LICENSE                                                                      Click here to Go to Citizen Services

Why is it necessary to get a Trade Article License?
As specified in THE HIMACHAL PRADESH TRADE ARTICLES (LICENSING AND CONTROL) ORDER, 1981
   the dealers are required to obtain licenses for dealing in the business of purchase, sale or storage for sale of any commodity mentioned in Schedule I of the above said Order.

How to Apply ?

1. To Obtain License  ?
The dealer is required to apply in the form mentioned in the above said order along with the prescribed fee to the Licensing Authority. License is valid for one year only.
2. For Renewal of  License  ?
The dealer is required to apply in the form mentioned in the above said order along with the prescribed fee for the renewal to the Licensing Authority. License may be renewed for a period of 3 years.

Contact Office:
District Controller, Food, Civil Supplies & Consumer Affairs, of the district where the person want to get the license.

Form to be filled:
The application should be submitted in Form-A-Application for grant of  trade Article License for new license and  in Form-B-Application for renewal of trade Article License  for renewal of License.

    Download the Trade License Form-A (For new license)

Please Download the Acrobate Reader Before Downloading the Forms

    Download the Trade License Form-B (For renewal of license)

Fee:
1.For New License:
 
A fee of  Rs. 15/- is charged for getting a trade article license.
2.For Renewal:
 
A fee of Rs. 10/ - is charged  for one year.
3.For Duplicate License:
 
A fee of Rs. 20/ - is charged  for duplicate license.
  
Late Fee:
An application may be entertained upto 31st March as per late fee specified below failing which license stands cancelled and security shall stand forfitted.The late fee is as given below:
1. First fortnight              : Rs.   5/-
2. Second fortnight         : Rs. 10/-
3.Subsequent fortnight  : Rs. 20/-

Security:
(i) To deal in all Trade Articles Part A to E of Schedule-I Rs. 1000.00
(ii) For those who deal in foodgrains only: 
    (a) Annual sale exceeds 2400 quintals                      Rs. 500.00
    (b) Annual sale exceeds 1200 quintals                      Rs. 300.00
    (c) Annual sale exceeds 300 qtls. to 1200 qtls.          Rs. 200.00
    (d) Annual sale upto 300 qtls.                                 Rs. 100.00
(iii) For those who deal in traded articles mentioned 
     in part B,C,D of Schedule-I
    (a) Annual sale upto 150 quintals                             Rs. 200.00
    (b) Annual sale exceeds 150 quintals                        Rs. 500.00
(iv) For those who deal in Sugar, Khandsari and Iodised Salt.
    (a) Annual sale exceeds 250 quintals                        Rs. 500.00
    (b) Annual sale upto 250 quintals                             Rs. 200.00

Validity period of Licence: 
31st December of the year. However the license can be renewed for maximum 3 years.

Appellant Authority:
Director Food, Civil Supplies and Consumer Affairs, H.P. Shimla.