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Working hours of
treasuries for government transaction. |
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District
Treasuries : 10 AM -1.30 P.M., on 10th of
every month, all Saturdays and last working days of
every month |
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10 – 12 Noon |
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Sub
Treasuries : 10 AM
– 1.30 P.M. All Saturdays and last working days of every
month 10 – 12 Noon. |
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Difference
between Non banking and Banking treasury: |
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where cash
transaction is done by the treasury it is known as Non
Banking Treasury and where cash transactions
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are done at
banks, is Banking treasury. |
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Timing for
issuance of stamp: |
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after 3 PM. Challans
are passed up to 1.30 PM. |
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Direct sale
to public above the limit of 2000 and below it through
stamp vender. |
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Documents
to be attached with the bills. |
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Salary
Bill: |
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To be
prepared on H.P.T.R. 2. |
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Schedules of
all deduction/recoveries are to be attached. |
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AG deduction
in single schedule and Treasury deduction in duplicate
may be attached with Receipt head of Account.
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GPF schedule should carry number in ascending order. |
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In case of
leave salary and Pay fixation, copy of original
sanction order may be attached . |
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Copy of LPC
in case of transferred employee, where LPC has not been
received , initial of pay scale up to 3 months
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may be paid. |
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In the
GIS Schedule Head of account, Bill number and name
of establishment should be recorded |
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In
the MCA & HBA Loan Account No. should be
given |
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Medical
Bills: |
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To be
prepared on Form No.H.P.T.R.-5 |
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Prescription
slip |
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Original cash
memo |
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Permission
from DHS for treatment out side state. |
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Bill may be
presented to the DDO with in 3 months from completion of
treatment. |
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T.A.: |
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Bill may be
presented on H.P.T.R. 5. |
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Tour
programme may be verified by competent authority |
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Attendance
certificate in case court evidence. |
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Cash memo in
case of Hotel charges. |
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Ticket
Numbers of train / aero plane / deluxe buses. |
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TTA : |
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Bills may be
preferred on HPTR-5 |
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Copy of
Transfer Order. |
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G.R. may be
attached. |
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Contingency: |
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Bills
may be preferred on HPTR-5. |
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Sanction
order in original may be attached |
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Detail of items purchased may be enclosed with the bill. |
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GPF: |
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Bill may be
preferred on H.P.T.R.-4 |
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Original
sanction on proper Proforma with Account No.
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Payment be
made only on treasury copy received from A.G. in case of
GPF final Payment. |
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Original sanction is valid for 3 months . |
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GIS |
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Pre-receipted
separate bill for saving and insurance on Form No. 12- |
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Sanction in
triplicate along with service book |
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In case of
deceased, nomination, death certificate, legal heir and
power of attorney in favour of claimant. |
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DCRG
Bill: |
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May be
preferred on HPTR-2. |
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Original copy
of certificate and report (C&R) issued from A.G. and
sanction from DDO with one spare copy of both. |
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Object code- 39
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Head of
Account: - 2071 - 01- 104 |
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02 before 31.10.66 -
03 After 1.11.66 |
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Leave encashment - HPTR-2 |
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Original sanction from DDO in duplicate |
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Head Of
Account -2071 - 01- 115 |
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DLI-Deposit
Link Insurances - HPTR-2 |
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Original copy
may be attached from A.G. Office. |
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Valid 6
months. |
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Head Of
Account - 2235. |
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Ex-Gratia
- HPTR-2 |
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Original
sanction from Finance Department. |
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valid with in
financial year. |
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Refund
voucher |
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May be
preferred on HPTR-8. |
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Payment and corresponding
receipt head may be mentioned. |
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Proper authorization from competent authority. |
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Grant in
Aid / Scholarship |
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Bills may be
Presented on HPTR-5. |
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Original
Sanction from competent authority. |
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Procedure
in case of Time-barred. |
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Definition: A
claim not preferred in the treasury with in one year
from its becoming due is a time barred claim. |
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TA: |
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If officer is
not controlling officer of his own the date of
submission of claim to the controlling officer is one
year. Rule |
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2.25 HPFR
letter below. |
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If claim is
un drawn for more than 1 year but less than 3 years,
investigation sanction is required from Head of the
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Department
and pre-audited from AGHP. In case of pay and allowances
(petty claims), but up to the monitory limit of Rs
2000/- which is over one year old but not more than
three years old, may be paid by Disbursing Officer
without any authority from AGHP. |
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Pre-audited bill |
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If claim is
more than three years old, adhoc sanction from
government is required. Validity period for pre-audited
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bills expires
after six months from date of pre-audited sanction. |
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Delegation
of financial power: |
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In case of
leave and transfer of DDO , formal orders for declaring
of DDO needs to be issued as per provision of Rule
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1.26 of HPFR
Vol-1 letter No 20- 8/69-Fin (T&A)-XIII Dated 1.12.20 |
